2010 Registration Form

Date & Time: Noon on Sunday January 17, 2010

AGENDA:

1. Approve Minutes of April 25, 2009 and October 18, 2009 (5 minutes)
2. Presentation – Registrar training – Ranae Orr, Director of League Operations for MYSA will conduct registration training for all new and seasoned club registrars concurrent with our district meeting -  please confirm your club participation with Don Cox.
3. Update club contacts (5 min)
   1. New volunteers and/or current ones
4. Update from December and January Competitive Committee and Board of Directors meetings (30 min)

1. 2010 summer season (60 min)
   1. Scheduling options –

a.     Weekends – none at all? Two games? Same as usual?

b.    Only two games per week?  More practice time-less games?  Start games in May?

c.     Use “American-National” league grouping to cut travel?

1. 1. Number of games; home-away ratio – same mix?  Different mix?
   2. Number of fields per site – how many games could be handled?
   3. Exhibitions – scheduled early in season
   4. League parameters worksheet – update dates – send out by Feb. meeting
   5. Neutral Site Agreement update
   6. Play-off Options – full slate or district only

a.     Structure of our district tournament

1. Break (10 min)
2. General Sharing and Issues (45 min)
   1. Plans for coaching and/or referee clinics for 2010
   2. Plans for tournaments for 2010 – hosting and participating in
   3. Plans for soccer camps for 2010
   4. Use of allocated fine funds (if any from 2009 season)
   5. Olympic Development Program
   6. Calendar dates and deadlines
3. Set meeting dates for 2010  Feb 21; Mar ?? (5 min)
4. For the good of soccer!

The minutes were sent out to everyone and read.   Stephanie Hegstad made a motion to approve.   George 2^nd the motion.   Motion carried.

Financials – $2957.11 in the checkbook right now.   Reviewed what was submitted so far.   Stephanie Hegstad made a motion to approve, Stephanie Heseltine 2^nd.  Motion carried.

We did discuss jerseys at this point.   We can get on line jerseys for around $12 with $5 screen printing.   If we did this every year it would eliminate having to store and keep track of jerseys all the time.   It was decided to table this since we just paid for all new jerseys last year.

Registration night will be February 9^th, 2010 at 7 p.m.   Brochures will go out the first week of January.   Stephanie Heseltine will call to schedule the cafeteria.   She will also get the registration form draft read for our next meeting so we can go over it and make any changes necessary.

Fundraiser – could we do a fundraiser to get money for jerseys.   We could sell cakes at Culvers.   We used to get business sponsorships to help pay for jerseys.

District meeting – We would be able to get a free player clinic and a free coaching clinic.    Andy Kutz would be the contact for this from MYSA.   He is also willing to come and talk at our registration night.   He could come down and do a youth module.   Andy lives in Mpls.   MYSA picks up his expenses.  He gets paid by MYSA.  MYSA will also pay for the use of the fields.   The first 2 weeks in June are open for them.   It would be a great opportunity for both our coaches and our players.   Our Challenger camp is set for June 14-18^th and the agreement has been signed.    Stephanie will check to see if we could get out of this agreement.   David will see if he can arrange for different dates so as not to conflict.   Will try to make both work if possible.    April 9, 10 and 11^th is the Coaches clinic dates that work.      We will advertise on the MYSA site.   This will be the only E cert course until next year.    We could send a flyer to all clubs in our district and all coaches an email.   It could also go in our registration brochure.   We need to advertise that the AASA will pay the $150 but they will have to coach the following year.    Also at the District Meeting it was suggested that we sign a neutral site agreement.   We did not do this.   We will leave it up to our coaches to decide if they want to meet at a neutral site or not.   From what we know, no one signed the neutral site agreement.

There is no referee clinic set up yet.   We need to bring in someone certified.   David will talk to Tom Roos about this.   We do need more refs.   Needs to be 14 y/o.   We do not pay for that clinic.

Advertising.   We need to do flyers, reader boards in town, see if we can get a newspaper story with photos, is also free in the scoreboard section.   We can get to other local towns that do not have their own teams.   We have no set boundaries.   We can do a Chamber Blast Fax – is $50 for a tag line on that.   Hit LAR for their emails.   Advertise in the Free Times – there is a cost to that.   Hand out to the indoor soccer members.

Website – Duane sent some ideas to Andrew.   Sent links from other soccer sites to him also.   Hasn’t heard back from him yet.   We would like to put the schedules on line, scores and also team contacts.   Push parents as that is where to go for information.   Link to coaches emails.   Paid GoDaddy $62/year.   It would also be nice to have a link to MYSA and soccer.com.   Let Duane know if you have other ideas.

Budget 2010  is not done yet.   There should be no major purchases in 2010.    Paul Stennes will not do the field lining next year.   Frank said he has done this in the past.

There is a field improvement grant from MYSA.   Ruth did it last year for $1000.   Needed to be in by January 16^th last year.   Could we possibly get some donations of black dirt and improve the Jefferson Field?

Storage space rent is paid through February.

Our next meeting will be December 7^th at 7 p.m. at the Tastefully Simple Meeting Room.

Respectfully submitted,

Mary Krueger

The MYSA banquet is November 7th at 11 a.m. at the Minneapolis Convention Center. Voting takes place at this meeting on amendments to the bylaws.

Challenger Sports Camp is June 14-18th, 2010.

February registration night will again be at the Cafeteria at Discovery. Mary Jo Roos does the scheduling of the rooms. We will need to get the word out better about the soccer association to increase numbers. Steph will do a follow up email.

Referee and coaching certificate – David followed up on this. The State will cover the rental fee of the rooms. Minimum of 20 coaches for an E cert class. The turf should be going in the middle of March at the RCC. This clinic would be included on the State web site. Needs to get the forms in and get this going. It is 1 weekend and 18 hours long. April 9, 10 and 11 are the dates that we are shooting for. Will need to contact Vinnie Hennen to see if the RCC is available that weekend.

Duane will work on advertising for the AASA. We need to get our website out on our publicity.

Coaches could possibly use a parent manager if coaches need help. They could post game schedules on the web site. Could also make a Facebook page for AASA.

Website – need someone to be the administrator for this and keep in contact with Andy Hammond. He would like to put photos on there without names. Duane will do this. He will be the contact person to get stuff to Andy. Steph will help with the Facebook page. Flickr is also on there and available.

Back to Old Business: Stephanie made a motion to approve the minutes and Stephanie seconded it. Motion carried.

Financials – $3089 after the fall registration and tournament. George made a motion to accept the financials and Stephanie H seconded it. Motion carried. Would like to have a detailed financial report at the next meeting so we could all take a look at the expenditures.

The fall tournament players were registered as a team with MYSA. John made the player passes. The team paid their registration fee so they do not have to pay again in the Spring.

Coaching staff – are we going to pay them this year? It was decided that we are not going to pay the coaches this year. If a coach is willing to donate their time for the E Cert class, we will pay their fee. We recommend that at least 1 coach per team has an E cert. We need to start working on getting coaches lined up for next season NOW.

Coaching director – Duane nominated David to do this. Duane did write down a list of responsibilities and will give this to David. Jill seconded the motion. Motion passed.

Steph will look into Noonan’s in the Spring again before soccer. There is also the Sweat program through the high school for training in the summer.

At the November meeting we will review all the financials. Will review the first draft of the registration form and will review the budget for 2010. We will meet November 10th at 7 p.m. at Tastefully Simple. We will also review the field liner situation and follow up on the referee clinic. We should take everyone’s pictures at the November meeting and get them posted on the web site too.

We do have $25,000 set aside for field space. Should pursue this either at the YMCA or the new high school site.

Mary nominated Becky Mistele to the AASA Board and Stephanie Hegstad seconded the motion. Motion carried.

The Disctrict Meeting is Sunday at the VFW in D. L. from 12-3. Anyone interested in going??

Meeting adjourned.

Respectfully submitted,

Mary Krueger